LONE WORKER SAFETY FOR MOBILE HEALTHCARE

An extra layer of safety for healthcare staff working alone in the community.

ClockOn helps mobile healthcare teams confirm journeys, safe arrival, expected visit duration and departure — giving line managers a clear alert when a visit runs beyond the time the worker expected.

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£10 per active field worker / month · Company Owner, Admin, Payroll and HR users are free · Optional Holiday Planner included at no extra charge.

WHY HEALTHCARE TEAMS USE CLOCKON

More visibility for the company. More protection for the people doing the work.

Support lone and mobile healthcare staff with practical visit visibility while keeping workforce hours and travel records together.

FOR THE COMPANY

Manage risk, hours and field operations with better evidence.

✓

Timed visit safety checks

After arriving, staff enter how long they expect the visit to take. ClockOn monitors the expected departure time.

✓

Line-manager escalation

If the worker has not checked out when expected, ClockOn can create an alert and email their nominated line manager.

✓

Arrival confirmation

GPS and server time provide evidence that the worker reached the visit location.

✓

Multiple visits per day

Travel and visit events can be recorded across a full community schedule without paper timesheets.

✓

Working-hour visibility

Managers can understand the complete working day, including travel between appointments and overtime.

✓

Payroll-ready hours

Recorded hours, overtime, sickness and absence can be reviewed by authorised management and Payroll users.

FOR STAFF

A simple app that protects the worker as well as the timesheet.

ClockOn is designed to give mobile healthcare staff backup, not continuous surveillance.

✓

Someone knows you arrived

Your arrival is confirmed without you having to ring the office after every journey.

✓

An overrun does not go unnoticed

If you expect to be in a visit for 45 minutes and do not check out, your line manager can be alerted.

✓

Travel and overtime are recorded

The real working day is captured, including journeys and late finishes that can otherwise be missed.

✓

One simple mobile workflow

Use a visit reference and clear buttons instead of lengthy manual timesheets.

✓

Your status is visible

Management can see whether you are travelling or at a visit without repeatedly contacting you.

✓

Privacy is built in

GPS is captured at key work events; ClockOn does not continuously follow you throughout the day.

FREE OPTIONAL HOLIDAY PLANNER

Add holiday management for the staff who need it — with no extra charge.

Holiday Planner is included with ClockOn. Enable it for individual staff members so they can request leave, see their booked days and allowance, and request cancellations directly from the same app they already use for work.

ClockOn Holiday Planner shown on desktop and mobile

Request holidays in ClockOn

Staff get a clear, responsive Holiday Planner showing allowance, approved leave, pending requests and remaining days.

Approve requests & cancellations

Requests go to the employee's existing line manager. Approved holiday cancellations also require manager approval before days are returned.

See who is off

The company Holiday Calendar gives managers an at-a-glance view of approved and pending leave across the team.

LONE & MOBILE WORKER SAFETY

Home visits can have an expected safe checkout time.

A worker arriving at 14:00 can set an expected visit duration of 45 minutes. If they have not recorded leaving after the expected finish time, ClockOn can notify the nominated line manager so they can check that the worker is safe.

Supports your procedures. ClockOn provides timestamped records, alerts and workforce visibility that can support health & safety, lone-working and working-time processes. It does not replace your organisation's risk assessments, emergency procedures or legal duties.

14:00

ARRIVEDGPS verified

45m

EXPECTED VISITWorker chooses Hours + Minutes

14:45

NO CHECKOUTExpected finish has passed

ALERT

LINE MANAGERIn-app alert + email escalation

HOW CLOCKON WORKS

A simple journey from setting off to safely finishing.

Six clear actions give staff an easy workflow while ClockOn builds the safety, hours and journey record automatically.

START JOURNEY

Setting Off

GPS and server time confirm the journey has started.

CHECK IN

Arrived

Arrival confirms the worker reached the location safely.

STAY SAFE

Safety Check

Set the expected visit time so an overdue appointment can be escalated.

RECORD ISSUES

Delays & Evidence

Record client delays, notes and photos when work cannot continue.

NEXT MOVE

Leaving

Move to another job, head home or travel to accommodation.

DAY COMPLETE

Finished

Close the day with hours, travel and overtime ready for review.

BUILT FOR HEALTHCARE

Practical for the way mobile healthcare staff actually work.

✓Community nursing teams

✓Mobile clinical services

✓Healthcare assistants working across locations

✓Outreach and home-visit teams

HEALTHCARE TEAMS

Teams and roles ClockOn can support in Healthcare.

ClockOn is designed for mobile, field and lone-working teams across this industry. The examples below show the types of roles the Healthcare platform can support.

✓District Nurses

✓Community Nurses

✓Health Visitors

✓Community Midwives

✓Occupational Therapists

✓Physiotherapists

✓Mental Health Teams

✓Community Healthcare Assistants

✓Podiatrists

✓Mobile Clinical Teams

✓Home Treatment Teams

✓Outreach Healthcare Workers

Don't see your exact role? ClockOn can support most mobile and lone-working teams with the same safety, journey and working-time workflow.

SAFETY + WORKFORCE MANAGEMENT

The safety layer sits on top of the operational information the business already needs.

ClockOn helps companies protect staff while producing a more accurate record of the working day.

Working-hour visibility

Driving and work events contribute to daily totals so unusually long days can be identified.

Overtime records

Actual event times help make sure additional hours are visible and reach Payroll faster.

Accommodation

Multi-day workers can finish at accommodation instead of being incorrectly shown as home.

Payroll preparation

Authorised users can review hours, overtime, pay settings, sickness and absence information.

Journey context

Google Routes comparisons can help managers understand travel time and larger journey variances.

Client Delay

Record time lost to access or client issues with notes and supporting images where relevant.

STAFF PRIVACY

Safety visibility without constant surveillance.

ClockOn does not need to continuously follow a worker around. GPS is requested at important actions such as Setting Off, Arrived, Leaving and Finished, and at defined safety events where the company has enabled them.

This gives managers useful evidence while keeping the employee workflow clear and proportionate.

SEE THE REAL PRODUCT

Simple for staff. Detailed for authorised managers.

The field PWA keeps actions straightforward while Company Admin, HR and Payroll users get the information they need to manage the workforce.

FIELD STAFF APP

One visit reference and one clear next action.

Mobile healthcare staff use straightforward buttons while ClockOn records the server time and requested GPS evidence behind the event.

ClockOn Healthcare field staff Today screen

COMPANY DASHBOARD

See the team without repeatedly calling the team.

Authorised users can see working, travelling, on-location, overdue, finished and accommodation status alongside hours and alerts.

CLOCKON FOR HEALTHCARE

Give your mobile workforce an extra layer of protection.

GPS-verified work events, lone-worker safety checks, accurate working hours, payroll-ready records and an optional Holiday Planner included at no extra charge — all in one simple app.

Start 14-day trial Company Demo Staff Demo